Admin Features Upgraded in Cognos 11.1

March 21, 2019

Review of New Changes

Cognos Analytics 11.1 makes a huge step forward with its admin functionality. This release includes important features that were either missing or difficult to access in Cognos 11.0.

In this webinar recording, Cognos veteran and IBM Offering Manager Greg McDonald reviews what changed and shows how you can start taking advantage of these upgrades.

Topics include

  • Administration console vs. manage menu
  • Security
  • Multi-tenancy
  • Architecture
  • Upgrading

Cognos Analytics


Greg McDonald
Offering Manager
IBM Cognos

Greg McDonald has been at IBM for 20 years. He started in Cognos customer support and moved into product management about 8 years ago. Greg’s areas of responsibility are primarily the platform which includes administration and security.


Administration and manage

  • Goals of manage
    • Simplification of common tasks
    • Eliminate application restarts
    • Manageability of licenses
    • Remove the administration console
    • Enhanced logging
  • Administration console
    • Must use both to manage the system
    • Goal is to completely remove the console
  • Job cart
    • Simple workflow
    • Select your content and it is added automatically
    • Simpler UI that allows drag and drop for easy job management
    • Setup steps
    • Administration tasks
  • Routing rules
    • Simplification of advance routing rule management
    • Define tags in UI
    • Drag and drop rules for simple organization and management
  • Session and diagnostic logging
    • Diagnostic
      • Use this in an environment for intermittent problems
      • Content Manager, CAMAAA
    • Session
      • Use this feature when a user can reproduce the problem
      • Logs user activity at highest level of detail in every CA component and service that services the users request
    • Customization and automation
      • Upload custom themes and extensions
      • Apply them to Cognos roles
      • Set default home page
      • Create custom sign in page
      • Samples provided
    • Data server connections
      • Creating and managing JDBC connections
      • Classic query connections managed in the administration console
    • Scheduling
      • Simple, easy to configure schedules
      • Schedules that offer full functionality for administrators or power users
      • Subscription—notification in portal
    • My schedules and activities and manage activities
      • Simple to manage schedules
      • Functionality updated
    • People, capabilities and contacts
      • Updated and moved to Manage
      • Easy to create
      • Located for easy access
    • System configuration
      • System configuration tasks
      • No restarting the application
      • No more system restarts
      • Ease of adding advanced setting configuration
      • Granular control of the Cognos Analytics system


  • Restricting access to IBM Cognos business intelligence – ensuring proper access to the application
    • Restricting user access is critical for a secure environment
    • Often overlooked feature
    • User must be part of a named group in the Cognos Namespace
    • Adds an extra level of security to access control lists
  • Package-based capabilities—content-based capabilities
    • Mirror global capabilities to the public folders
    • Ensures a consistent baseline that won’t violate license assignments
    • Licensed user capabilities managed through the Administration Console
    • Allows ‘content administrators’ to manage their own capabilities to reduce the burden on system administrators
  • Securing Cognos Analytics
    • Based on what we do in the cloud and in the lab –available on our analytics community
    • Security checklist that covers
      • SSL to content store and reporting databases
      • Securing components with SSL/TLS
      • Suggested cryptography
    • Also includes configuring IBM AppScan
  • OpenID Connect—web-based security
    • ADFS
    • Okta
    • Ping
    • Salesforce
    • Generic
    • OpenID Connect authentication proxy
  • SAML
    • IBMiD
    • Custom Java authentication provider
  • New in auditing
    • Dashboards and atories
    • Execute reports, dashboards and stories by package for past 30 days
    • Execute reports, dashboards and stories by user


  • Cognos Analytics audit extension
    • Account audit
      • All users in all configured namespace like created date, basic preferences
    • Content audit
      • All content including object permission, search path modified date
    • Role/capability audit
      • Capabilities assigned to all groups/roles, which users are assigned access and all users that make up a group or role
    • https://developer.ibm.com/tutorials/ibm-cognos-11-audit-extension/
  • Licenses
    • Switch production/non-production
    • New license roles
      • Four license roles now created with proper capabilities assigned
      • Everyone is only part of system administrator
    • Used is a calculated value based on capabilities of the user
    • Owned is input by the administrator
    • Free up license requires Content Management cleanup (external consistency check or manual)

Multi tenancy

  • Faster time to value in a centralized environment
    • Application management is costly
    • Complete isolation of tenant content in an IBM Cognos Analytics instance
    • Reduce content proliferation through tenant-based filters
    • Reduce overhead of maintaining security policies
    • Deploy tenant specific content
    • Enhanced security through multitenancy
    • Tenant aware auditing
    • Content assigned a tenant ID when created and only visible by others within that tenant ID
    • Reduce security exposure due to human error or oversight


  • Capacity planning
    • Core Sizing activities don’t change from 10.2.2
    • Default jvm’s increased in Cognos Analytics
    • You previous sizing is the best starting place
    • Consider and test new capabilities (dashboards/data modules)
    • Monitor, tune and adjust
    • Two new documents to help you understand and tune your system
    • Customer sizing guide
    • Performance monitoring and tuning


  • Four stages of the upgrade
    • Proven methodology
    • Included within the installation and configuration guide
    • Recommended, proven workflow, approach to upgrade
    • Great starting point for the creation of your plan
    • Review, evaluate, plan/execute and adopt new features
  • Comparing reports with Lifecycle Manager
    • Tasks
      • Compare live Cognos environments or static files using benchmark
      • Users can manually define prompts or to have LCM automatically set prompt values for multiple reports at once
      • Identifies how you run and render your reports
        • Run CQ reports in DQ
        • Set output type of XML, HTML, PDF
      • Compare viewer
        • Side-by-side or over top comparison
        • View by error type
        • Highlight area of difference
        • Navigate across pages